---
title: Managing Price Categories.
description: To group the products into categories, you assign the Price Category to the products either through a product import or on each individual item.
---

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April 10, 2025

# Managing Price Categories.

## To group the products into categories, you assign the Price Category to the products either through a product import or on each individual item.

Acctivate delivers flexible [pricing tools](https://acctivate.com/features/pricing-tools/). The following details how to manage price categories in Acctivate.

Price categories allow you to do a price structure on a group of products versus one product at a time. This feature enables users to add products to a group in order to assign pricing based on Price Code.

To group the products into categories, you assign the Price Category to the products either through a product import or on each individual item. This category name can be selected from a list or created (manually typing in the field) on the fly.

![Price Categories](https://help.acctivate.com/wp-content/uploads/Price-Categories.jpg)

After a category name is saved in the system, they can be maintained for each price code in the **Price Maintenance** window.

### **Create a new price category or select an already existing one**

1. Click on the **Product** button on your icon bar or go to **Inventory \> Product Information** to open the **Product Information** window.
2. Depending on what you want to do, either lookup an existing product using the **Lookup** button to the right of the **Product ID** field or create a new product using the **Add new product** button.
3. Click **Edit**
4. Select the **Prices** tab
5. To enter a new category, put the cursor in the **Price Category** field and manually type the name. If you wish to use an existing category, select from the provided drop down list (available after saving the manually typed name on another product).
6. Click the **Save** button.

### **Assign Price Categories to Price Codes**

To maintain details for the price category you created in the **Product Information** window or an existing one, go to the **Maintain Price Codes** window. This is where price categories are set for the [price codes](https://hub.acctivate.com/articles/setup/configuration/how-do-i-setup-and-maintain-price-codes?hsLang=en) (defined in the **Configuration Manager**).

1. Select **Inventory \> Price Code Maintenance** to open the **Maintain Price Codes** window.
2. Select the price code you wish to modify by clicking the drop-down menu inside the **Price Code** field. A list of the price codes that have been created in the **Configuration Manager** will appear.  
   ![Maintain Price Codes](https://help.acctivate.com/wp-content/uploads/Maintain-Price-Codes.jpg)
3. After a price code has been selected, the main section of the window will display the current **categories** and **products** that are currently covered under this price code.
4. To add a category to this price code, select the **Categories** tab.
5. Click inside the **Price Category** field of the blank line (with an asterisk to the left) to define a new category for the selected price code. You can also edit an existing category by just clicking in the fields you want to modify.
6. Click the drop-down arrow in this field, which will contain the new price category you created in the **Product Information** window and other ones you’ve already created.  
   ![Select Price Category](https://help.acctivate.com/wp-content/uploads/Select-Price-Category.jpg)
7. Select the price category you want to define for the price code you’ve selected.
8. Assign a price to the category selected, as well as price **Type**. Acctivate offers multiple ways for the selling price to be determined for each product. We allow pricing based off of the pre-defined list of price types.  
   ![Price Type](https://help.acctivate.com/wp-content/uploads/Price-Type.jpg)
9. Select one of these price methods, according to your needs and enter the corresponding information in the **Price /** **Pct** (either an amount or a whole number for percentage: 50 for 50%) and **Unit** fields.
10. Enter information into the following fields (if necessary): 
      - **Effective –** The date the price goes into effect.
      - **Expiration –** The date the price ends.
      - **Low Qty –** The minimum number of pieces needed to purchase for this price.
      - **High Qty –** The maximum number of pieces this price is good for.
      - **Note –** General note attached to price code.

 

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