Install Acctivate on each workstation, and connect to a managed hosted database server
Alterity offers database hosting for both new and existing customers. Organizations with an Acctivate license can install Acctivate on each of their local workstations and connect Acctivate to a hosted SQL Server instance.
The Database Hosting Service is ideal for companies using Acctivate that don’t want to purchase a dedicated server to install and manage SQL Server.
Acctivate does not provide hosting for QuickBooks. This service is best suited for Acctivate companies running QuickBooks Online, but also works well for organizations still using QuickBooks Desktop.
What does the service specifically provide?
- Our Database Hosting Service provides a dedicated SQL Server Express instance for your organization.
- An automated backup plan, consisting of daily, weekly, monthly backups as well as secondary storage.
- The managed SQL Server is securely configured so only certain types of access is granted to users.
- Third party software integration access is available as well (Shipping software, excel database queries, webstore integrations, Crystal Reports, etc.)
What are some considerations for deploying Acctivate and QuickBooks?
- This service is only available for organizations using QuickBooks as their accounting system.
- If your organizations requires many QuickBooks Desktop users to be logged in, it may be best to install both Acctivate and QuickBooks on a dedicated local or virtual server. For these situations, you may want to reach out to a dedicated hosting company which provides a Windows virtual server environment.
- If your organization is using QuickBooks Online, Acctivate will sync with your QBO company file without any additional configuration.
How do our Acctivate users connect and log into Acctivate?
- Acctivate is a desktop application that will be installed on each of your user's Windows workstations. Users will not be required to remotely connect via RDP to a terminal server or virtual server.
- During the installation of Acctivate, users will connected to the hosting service with connection information provided to their Acctivate admin users.
- Microsoft SQL Server does not and should not be installed on your local servers in order to run Acctivate.
- A VPN connection is not required to connect to the Database Hosting Service.
Are there exclusions in which my organization may not qualify or be an ideal fit for this service?
- Customers with a high sales order volume (e.g., creating and invoicing hundreds of sales orders per day).
- Acctivate Mobile WMS is supported. However, printing from your mobile devices is blocked at this time.
- Customers with more than 20 daily users may not qualify at this time due to SQL Server Express bottlenecks.
- Acctivate does NOT host QuickBooks Desktop. Users can install QuickBooks on their workstations and still synchronize QuickBooks and Acctivate, even with your database hosted remotely. If your organization requires remote access to QuickBooks Desktop for some users, we recommend working with a third party hosting company or your IT department to create a Windows virtual server environment where you can deploy QuickBooks.
For additional information and pricing, please contact your Account Representative