How do I create an Inventory Issue?

This article shows you how to create an Inventory Issue.

From time to time it will be necessary to issue stock (deplete your inventory) for non-sales uses. Doing this may require its own GL Account, as well. This might include sending samples, salesman usage, demonstration pieces or even donations of inventory.

You can assign a default GL Account to each Warehouse in Configuration Management. There are also User Permissions to allow/disallow users to change the GL Account listed on the Inventory Issue.

Create new Inventory Issue

  1. Go to Inventory > Inventory Issues
  2. Click New to create a new Session
  3. Enter information into the header fields: Reference, Issue Document, Warehouse and Description (Document Date will automatically populate its field with the current date, but it can be changed).
  4. If the GL Expense Account is blank, select an account using the magnifying glass.

Select the Products

  1. In the data grid, click inside the Product ID field and either type the product ID manually followed by tab or click on the Lookup button that appears in the field.
  2. Enter the quantity being issued out. Positive quantities deduct inventory while negative quantities add inventory to your warehouse. Think of it like a Sales Order.
    1. If necessary, enter information into the Lot/Serial Number, Note fields, and select Location.
  3. After entering all pertinent details, click Save.
  4. Either close window (and Post later) or press Post to remove or add to your inventory.
  5. A pop-up window will appear asking if you want to post your inventory transaction. Click Yes or No.
  6. The Report Selection Criteria window will automatically open. You can print this for your records if needed.

Viewing the Inventory Issue Transaction Report later

  1. To view the Inventory Issue Report later, go to Inventory > Inventory Reports or click the Reports icon > Inventory Management. 
  2. Expand Transactions > Inventory Issue
  3. Click Select or double-click on the Report Name
  4. Choose the appropriate filters based on your needs.
  5. Click either the Preview (to view before printing) or Print button.