This article discusses information about Acctivate EDI 940.
Acctivate can export warehouse shipping orders to your 3PL (Third Party Logistics) provider via EDI. This transaction is commonly referred to as the EDI 940 Warehouse Shipping Order transaction. The EDI 940 reflects the Acctivate Sales Order detail lines for a given warehouse. An individual Customer Sales Order may have some items that are shipped by the 3PL and others that are shipped direct from inventory at your warehouse. For example, your primary inventory may be stocked and shipped by the 3PL provider, but orders for accessories may be shipped directly from your office.
Customer orders are processed and shipped by the 3PL provider. The 3PL will then send an EDI Warehouse Shipping Advice transaction including details of the shipment.
The file structure for the EDI Warehouse Shipping Order is listed below. Please refer to our EDI Transaction Files article for more information.
File Structure
- The Header Row (Row Type "H") is the first row in a Warehouse Shipping Order. The transaction header row includes the information from the Customer Sales Order, including the billing and shipping information, addresses, special instructions and dates.
- Item Rows (Row Type "I") appear for each item on the sales order(s). This row contains multiple product identifiers, quantities, reference and special instructions.
Header Row
| Column | Data | Type(Length) | Notes |
| 1 | Row ID | Constant Value "H" | |
| 2 | Transaction ID | Constant Value "940" | |
| 3 | Accounting ID | String(15) | Partner ID |
| 4 | Report Type Code | String(1) | Constant Value "N" |
| 5 | PO # | String(22) | Customer PO |
| 6 | Depositor Order # | String(22) | Acctivate Order Number |
| 7 | Store # | String | Mark for store number from 850 |
| 8 | Department # | String(30) | Department number from 850 |
| 9 | Vendor # | String(30) | Account Number |
| 10 | Customer # | String(41) | Customer ID |
| 11 | Merchandise Type | String(30) | Not Used |
| 12 | Priority Rating | String(30) | Not Used |
| 13 | Special Instructions | String(255) | Special Instructions |
| 14 | Shipping Instructions | String(255) | Shipping Instructions |
| 15 | Payment Method | String(2) | Not Used |
| 16 | Requested Date | Date | Requested Ship Date in YYYYMMDD format |
| 17 | Cancel After Date | Date | Cancel Date from 850 |
| 18 | Transportation Method | String(2) | Merchandise Type Code From 850 |
| 19 | SCAC | String(4) | SCAC from Carrier (e.g., FDE for FedEx) |
| 20 | Ship Via | String(25) | Ship Via |
| 21 | Ship To Name | String(41) | Ship Address Line 1 |
| 22 | Ship To Address 1 | String(41) | Ship Address Line 2 |
| 23 | Ship To Address 2 | String(41) | Ship Address Line 3 |
| 24 | Ship To City | String(31) | Ship Address City |
| 25 | Ship To State | String(2) | Ship Address State |
| 26 | Ship To Zip | String(13) | Ship Address Zip |
| 27 | Ship To Code Type | String(2) | Not Used |
| 28 | Ship To Code | String(80) | Ship Location ID |
| 29 | Ship From Name | String(60) | Branch Name |
| 30 | Ship From Address 1 | String(55) | Branch Address Line 1 |
| 31 | Ship From Address 2 | String(55) | Branch Address Line 2 |
| 32 | Ship From City | String(30) | Branch Address City |
| 33 | Ship From State | String(2) | Branch Address State |
| 34 | Ship From Zip | String(15) | Branch Address Zip |
| 35 | Ship From Code Type | String(2) | Not Used |
| 36 | Ship From Code | String(80) | Not Used |
| 37 | Bill To Name | String(60) | Bill Address Line 1 |
| 38 | Bill To Address 1 | String(55) | Bill Address Line 2 |
| 39 | Bill To Address 2 | String(55) | Bill Address Line 3 |
| 40 | Bill To City | String(30) | Bill Address City |
| 41 | Bill To State | String(2) | Bill Address State |
| 42 | Bill To Zip | String(15) | Bill Address Zip |
| 43 | Bill To Code Type | String(2) | Not Used |
| 44 | Bill To Code | String(80) | Not Used |
| 45 | PO Date | Date | Order Date in YYYYMMDD format |
| 46 | Don't Ship Before | Date | YYYYMMDD format |
| 47 | Don't Ship After | Date | YYYYMMDD format |
| 48 | Reference | String(20) | Reference |
| 49 | Reference 2 | String(20) | Reference 2 |
| 50 | Job Reference | String(20) | Job Reference |
| 51 | Product Group | String(30) | Product Group from 850 |
| 52 | Mark For Store Number | String(30) | Mark For Code from 850 |
| 53 | Salesperson ID | String(5) | Salesperson ID |
| 54 | Customer Contact Name | String(50) | Contact Name |
| 55 | Customer Contact Phone | String(50) | Contact Phone |
| 56 | Customer Contact Fax | String(50) | Contact Fax |
| 57 | Customer Contact Email | String(99) | Contact Email |
| 58 | Order Total Amount | Decimal(15) | Total Amount |
| 59 | Order Subtotal Amount | Decimal(15) | Subtotal Amount |
| 60 | Order Sales Tax Amount | Decimal(15) | Sales Tax Amount |
| 61 | Customer Company Name | String(41) | Company Name |
| 62 | Ship To Country | String(31) | Ship Address Country |
| 63 | Order Branch ID | String(15) | Branch |
Item Row
| Column | Data | Type(Length) | Notes |
| 1 | Row ID | Constant Value "I" | |
| 2 | Line # | String(6) | Incremental Number, not Sales Order line |
| 3 | UPC Case Code | String(31) | UPC from Product |
| 4 | Vendor Item # | String(159) | Product ID |
| 5 | Buyer's Item # | String(159) | Customer's Product ID |
| 6 | Description | String(4,095) | Description |
| 7 | Stocking Qty | Decimal | Quantity Ordered in Stocking Unit |
| 8 | Stocking UOM | String(5) | Stocking Unit |
| 9 | Order Qty | Decimal | Quantity Ordered in Sales Order Unit |
| 10 | Order UOM | String(5) | Sales Order Unit |
| 11 | Length | Decimal | Sales Order Line Length |
| 12 | Height | Decimal | Product Height |
| 13 | Width | Decimal | Product Width |
| 14 | Weight | Decimal | Sales Order Line Weight |
| 15 | Volume | Decimal | Product Volume |
| 16 | Inner Pack Qty | Decimal | Inner Pack Quantity |
| 17 | Outer Pack Qty | Decimal | Outer Pack Quantity |
| 18 | Alternate Product ID | String(159) | Alternate Product ID |
| 19 | Customer UPC Code | String(31) | UPC from 850 |
| 20 | Reference | String(20) | Reference from Sales Order Line |
| 21 | Special Instructions | String(255) | Special Instructions from Sales Order Line |
| 22 | Warehouse ID | String(8) | Warehouse ID |
| 23 | Customer Product ID | String(159) | Customer Product ID |
| 24 | Customer Product Description | String(4,095) | Customer Product Description |
| 25 | Line Price | Decimal(15) | Price |
| 26 | Extended Line Amount | Decimal(15) | Extending Amount |
Control Row
| Column | Data | Type(Length) | Notes |
| 1 | Row ID | Constant Value "C" | |
| 2 | Row Count | Integer | Count of the total number of rows (lines) in the file, including the control row |