This article discusses information about Acctivate EDI 945.
To complete the EDI Warehouse Shipment cycle (begins with EDI 940 export) Acctivate also supports the EDI 945, or the Warehouse Shipping Advice document. Below you will see the details for the fields included or that could be used from your 3PL/Logistics Company.
NOTE: Starting in Acctivate 10.2, EDI 945 processing supports multiple lot/serial numbers per detail line on a Sales Order.
File Structure
- Unlike the EDI 940 document, the Header Row is designated by the row type "S" and is the first row in a Warehouse Shipping Advice. The transaction header row includes the information from the Shipment as placed by the 3PL. This includes the 3PL name, Partner Name, Shipment Information, Basic Billing Information. There will be an "S" line per individual shipment if more than one.
- A shipment may be made up of several packs. Each pack can have it's own Pack/Carton Row, designated by a "P" line. An individual shipment can be made up of several packs. A pack row may be omitted if all the items shipped are part of the same shipment.
- Item Rows (Row Type “I”) appear for each item in the Shipment(s) or Pack. This row contains all products within designated Shipment, Basic Product Information, Shipment Completed Date. If there are multiple lots for a single item row, then the full item row will be repeated.
A Warehouse Shipping Advice document could have one of the following structures:
Shipment
Pack
Item
Item
Item
Pack
Item
Item
Shipment
Item
Item
Item
Shipment Record (Used once per shipment)
| Column # | Data | Type(Length) | Notes |
| 1 | Row Type | "S" | |
| 2 | Transaction Type | "945" | |
| 3 | Accounting ID | Lookup Trading Partner | |
| 4 | Report Type Code | List (1) | Ignored |
| 5 | Consignee Ship ID | String(30) | 3PL Shipment Number. |
| 6 | Sched Ship Date | Date | Actual Date Shipped. YYYYMMDD |
| 7 | Depositor Order # | String(22) | Acctivate Sales Order Number |
| 8 | Shipment # | String(12) | Ignored. Acctivate Shipment Number |
| 9 | Consignee PO # | String(22) | Ignored. Customer Order Number |
| 10 | Master Link Reference | String(22) | Ignored |
| 11 | Payment Method | List(2) | Ignored. (PP=Prepaid (by Seller); CC=Collect; PC=Prepaid but Charged to Customer; =) |
| 12 | Requested Delivery Date | Date | Scheduled Delivery Date. YYYYMMDD |
| 13 | Requested Ship Date | Date | Shipment Date. YYYYMMDD |
| 14 | Time Shipped | Time | Ignored. Optional Time portion of Shipment Date. |
| 15 | Transportation Method | List(2) | Transportation Type (H=Customer Pickup; M=Motor (Common Carrier); R=Rail; U=Private Parcel Service) |
| 16 | SCAC | String(4) | Lookup Carrier by SCAC |
| 17 | Routing | String(35) | Routing |
| 18 | Master Bill of Lading # | String(30) | Bill of Lading |
| 19 | Carrier Pro # | String(30) | Carrier Reference |
| 20 | Consolidation Code | String(1) | Ignored |
| 21 | # of Pallets | String(3) | Ignored |
| 22 | Quantity Shipped | Integer(10) | Number of Pieces |
| 23 | Total Weight | String(10) | Gross Weight |
| 24 | Weight UOM | List(2) | Gross Weight Unit |
| 25 | Depositor Name | String(60) | Acctivate Company Name |
| 26 | PO # | String(30) | Lookup Acctivate Sales Order by Customer PO |
| 27 | Order Date | Date(8) | Ignored |
| 28 | Freight Charges | Integer(15) | Shipping Charge |
| 29 | Ship To Name | String(60) | Ship Address Line 1 |
| 30 | Ship To Name 2 | String(60) | Ship Attention |
| 31 | Ship To Address 1 | String(55) | Ship Address Line 2 |
| 32 | Ship To Address 2 | String(55) | Ship Address Line 3 |
| 33 | Ship To City | String(30) | Ship Address City |
| 34 | Ship To State | String(2) | Ship Address State |
| 35 | Ship To Zip | String(15) | Ship Address Zip |
| 36 | Ship To Country | String(3) | Ship Address Country |
| 37 | Ship To Code Type | List(2) | Ignored. (91=Assigned by Seller or Seller's Agent; 92=Assigned by Buyer or Buyer's Agent; 93=Code assigned by the organization originating the transaction set; 94=Code assigned by the organization that is the ultimate destination of the transaction set; 9=D-U-N-S+4: D-U-N-S Number with Four Character Suffix; ZZ=Mutually Defined; 1=D-U-N-S Number: Dun & Bradstreet; =) |
| 38 | Ship To Code | String(80) | Ignored |
| 39 | Warehouse Name | String(60) | Ignored |
| 40 | Warehouse Code Type | List(2) | Ignored. (1=D-U-N-S Number: Dun & Bradstreet; 9=D-U-N-S+4: D-U-N-S Number with Four Character Suffix; 91=Assigned by Seller or Seller's Agent; 92=Assigned by Buyer or Buyer's Agent; UL=UCC/EAN Location Code; ZZ=Mutually Defined; =) |
| 41 | Warehouse Code | String(80) | Ignored |
| 42 | Carrier Service | String(25) | Carrier Service |
| 43 | Billing Option | String(50) | User defined carrier billing options. Used to exclude shipping charges from invoice. |
Pack/Carton Record
| Column # | Data | Type(Length) | Notes |
| 1 | Row type | "P" | |
| 2 | UCC-128 # | String(48) | SSCC-18 |
| 3 | Application ID and Data | String(48) | Ignored |
| 4 | Pallet # | String(48) | Ignored |
Item Record
| Column # | Data | Type(length) | Notes |
| 1 | Row Type | "I" | |
| 2 | UPC Case Code | String(112) | Find item on SO by UPC |
| 3 | Vendor Item # | String(48) | Find item on SO by Product ID |
| 4 | UPC # | String(48) | Find item on SO by UPC |
| 5 | Qty Shipped | String(10) | Qty Shipped per Line |
| 6 | Qty Ordered | String(15) | Qty Ordered as seen in Acctivate |
| 7 | Qty Difference | String(9) | Ignored |
| 8 | Order UOM | List (5) | Sales Order Unit of Measure |
| 9 | Unit Price | Decimal(30) | Ignored |
| 10 | Status | List (2) | Ignored. (CC=Shipment Complete on (Date); CP=Partial Shipment on (Date): Considered No Backorder; =) |
| 11 | Change Reason | List(2) | Ignored. (01=Out of Stock; 02=Equipment Cut; 03=Booking Location Request; 04=On Hold; 05=Order Discrepancy; 06=Receiving Location Request; 07=Inventory Discrepancy; 08=Material Shortage; 09=Substitution; 10=Diverted Item; 11=Loading Error; 12=Inbound Carrier Failure; 13=Product Allocation Exceeded; 14=Improperly Sized Order; 15=Wrong Equipment; 16=Insufficient Equipment Space; 17=Discontinued Item; 20=Late Stock Transfer; 21=Inadequate Lead Time; 22=Stock Transfer Not Set Up; 23=Item Not Stocked at Shipping Location; 24=Product Withdrawn; 25=Addition Requested by Customer; 26=Bacteria Clearance; ZZ=Mutually Defined; =) |
| 12 | Lot # | String(12) | Match existing |
| 13 | Tracking # | String(30) | Update Pack Tracking Number |
| 14 | Serial # | String(30) | Match existing or Add New |
| 15 | Weight | String(10) | Accumulate for Total Pack Weight |
| 16 | Note | String(30) | Ignored |