Expenses on Vendor Bills being marked Billable

When a drop ship PO is invoiced in Acctivate, you may notice the synced bill in QuickBooks marks expense lines as Billable. This article explains this behavior and how to prevent the option from being checked.

When a drop ship PO is invoiced in Acctivate, you may notice the synced bill in QuickBooks marks expense lines as Billable. This behavior is the default in QuickBooks, but may not be the most appropriate option for Acctivate users.

The billable checkbox indicates whether or not the listed expense should have an invoice created against that customer in QuickBooks. While this can be helpful when using QuickBooks alone, Acctivate users should not originate invoices in QuickBooks and therefore won't utilize this feature.

Leaving the the box checked will not affect Acctivate or your accounting in QuickBooks, but some users might prefer the box be automatically unchecked when bills sync from Acctivate.

The default behavior can be changed in QuickBooks by going to Edit > Preferences > Time and Expenses > Company Preferences and unchecking the option "Mark all expenses as billable." Once this is done, the billable box will no longer be checked when when vendor bills sync into Acctivate.