--- title: Handling non-inventoried items on POs. description: Non-Inventoried items are special in the fact that their inventory levels are not stocked in Acctivate. Only usage is tracked. This article can explain more about how this will impact the purchasing process with these items. --- [Skip to content](https://hub.acctivate.com/articles/handling-non-inventoried-items-on-pos#main-content) [Go to Customer Portal](https://hub.acctivate.com/tickets?hsLang=en) ![Acctivate - A CAI Solution](https://hub.acctivate.com/hubfs/Images/Logos/acctivate-cai-logo-svg.svg) - [Knowledge Base](https://hub.acctivate.com/articles) Open main navigation Close main navigation - [Knowledge Base](https://hub.acctivate.com/articles) - [Go to Customer Portal](https://hub.acctivate.com/tickets) - [Support Resources / Create Ticket](https://acctivate.com/support) [Support Resources / Create Ticket](https://acctivate.com/support) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://hub.acctivate.com/articles?hsLang=en) 2. [Purchasing](https://hub.acctivate.com/articles/purchasing?hsLang=en) 3. [Purchase Orders](https://hub.acctivate.com/articles/purchasing?hsLang=en#purchase-orders) March 12, 2026 # Handling non-inventoried items on POs. ## Non-Inventoried items are special in the fact that their inventory levels are not stocked in Acctivate. Only usage is tracked. This article can explain more about how this will impact the purchasing process with these items. [Non-Inventoried items](https://hub.acctivate.com/articles/non-standard-vs-non-inventoried-products?hsLang=en#NI) are useful when you need to track the usage of an item but you don't need to track the inventory. This can be used for office equipment such as furniture, supplies, etc. #### Receiving: Non-Inventoried items do not have any way to track inventory so this will slightly change how they are handled in the purchasing process. Non-Inventoried items **can NOT** be received into the system, so when a receipt is created, the Non-Inventoried items will not populate and you will be unable to add them manually. If you need to track the inventory of a non-inventoried item, you instead should create a copy of the product and make it inventoried. You can use both version as needed. #### Invoicing Because the PO Invoice pulls the quantity from the receipt, Non-Inventoried items will not have the approved quantity filled in, however the price should populate directly from the PO. You'll need to manually fill in the "Approved" quantity for the Non-inventoried item. 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