What Happens to My Items in QuickBooks after starting Acctivate?

Once you have created an Acctivate company against your QuickBooks file, items are marked as Inactive in QuickBooks. Create products in Acctivate going forward.

Once you have created an Acctivate company against your QuickBooks file, items are marked as Inactive in QuickBooks. Your transaction history in QuickBooks is still accessible through QuickBooks reporting but all inventory transactions moving forward will take place and be reported on through Acctivate. You can read more regarding Product information here.

New Items created in QuickBooks will NOT synchronize to Acctivate and there is no synchronization of product information from Acctivate back to QuickBooks.  QuickBooks items should stay deactivated.  If Products were to be activated in QuickBooks an invoices were to be posted,  your inventory in Acctivate  & your Inventory Asset balance in QuickBooks will be incorrect. 

What Items were created in QuickBooks?

A new QuickBooks item is created for each Acctivate Product Class.  Sales Invoices synchronized to QuickBooks will use the corresponding Product Class item but include the Acctivate Product ID and Description in the QuickBooks invoice line description as well.

Acctivate Product F120 with a description of Lateral File in the Furniture (Furn) product class would appear on the QuickBooks invoice as "Item Supl" with a description of " F120 - Lateral File"

Acctivate Product Class IDs must not conflict with existing QuickBooks Items.  You will need to rename any legacy QuickBooks items to avoid synchronization errors.  We recommend using the "Old" suffix.  For example, if you already had a Furn Item, simply rename the item in QuickBooks to be Furn-Old.