--- title: Printing Purchase Orders Individually or in a Batch. description: "Users have two options for printing Purchase Orders:\n\n1. Print Purchase Orders individually\n2. Print a batch of Purchase Orders" --- [Skip to content](https://hub.acctivate.com/articles/print-purchase-order-individually-or-in-a-batch#main-content) [Go to Customer Portal](https://hub.acctivate.com/tickets?hsLang=en) ![Acctivate - A CAI Solution](https://hub.acctivate.com/hubfs/Images/Logos/acctivate-cai-logo-svg.svg) - [Knowledge Base](https://hub.acctivate.com/articles) Open main navigation Close main navigation - [Knowledge Base](https://hub.acctivate.com/articles) - [Go to Customer Portal](https://hub.acctivate.com/tickets) - [Support Resources / Create Ticket](https://acctivate.com/support) [Support Resources / Create Ticket](https://acctivate.com/support) Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://hub.acctivate.com/articles?hsLang=en) 2. [Purchasing](https://hub.acctivate.com/articles/purchasing?hsLang=en) 3. [Purchase Orders](https://hub.acctivate.com/articles/purchasing?hsLang=en#purchase-orders) April 10, 2025 # Printing Purchase Orders Individually or in a Batch. ## Users have two options for printing Purchase Orders: 1. Print Purchase Orders individually 2. Print a batch of Purchase Orders ### Print an Individual Purchase Order 1. Open a Purchase Order by going to **Purchasing \> Purchase Order **or clicking the **Purchase Order **button on the icon bar 2. If you know the Purchase Order number, type it in the **PO Number **box and press the Tab key on your keyboard. If you need to look it up, select the magnifying glass next to the **PO Number **box on the window. When using the look up window, you can filter on fields, such as PO Number, Vendor Name, Vendor Product ID, etc. 3. To use the default form, click the printer icon. If you want to select a specific Purchase Order report or email the form rather than print, select the drop down menu next to the printer icon. ![](https://hub.acctivate.com/hs-fs/hubfs/image-png-Nov-14-2024-07-39-53-1811-PM.png?width=1649&height=478&name=image-png-Nov-14-2024-07-39-53-1811-PM.png) ### Print a Batch of Purchase Orders 1. Go to **Purchasing \> Purchase Order Manager** 2. While on the **Purchase Orders bar**, click on any of the buttons to view POs in a particular status. Optionally, add additional filters using the **Filter** button. 3. **Check off** the POs to print or email and use the **Action **menu to **Print** or **Email Purchase Orders.** **Print New Purchase Orders** Toquickly find Purchase Orders which haven't been printed or emailed, you can [create a custom Button in the Purchase Order Manager](https://docs.acctivate.com/docs/ConfigurationManagerWindows.html). You may wish to copy an existing button, such as the **Issued** button and then add the following filter: \- Printed = No Check off the rows and select **Print Purchase Orders** or **Email Purchase Orders** from the **Action menu.** Printing or emailing a Purchase Order will move the PO from this button. **Reprint Purchase Orders** To reprint a batch of POs, you can apply additional filters to an existing button in the PO Manager: 1\. In the Purchase Order Manager, select either the **Open button** or one of the status buttons, then click the **Filter **button and add the additional filters: **    - To Reprint All Printed**,  add the filter:         - Printed = Yes     - **To Reprint PO Issued on a specific date,** click on the Issue button and add the filters:         - Printed = Yes         - Issued Date = 'M/D/YY’     - **To Reprint a range of POs,** click on the Open button and add the filters:         - Printed = Yes         - PO Number 'is between' \[FirstQuote\] and \[LastQuote\] 3\. 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